Quarterly Update – Workforce Management

Quarterly Update – Workforce Management

Author: Blessing Mufisha, HCM Consultant, Namos Solutions

In the ever-evolving landscape of workforce management, Oracle has introduced ground-breaking updates to its Absence Management module. Let’s delve into the significant enhancements that promise to reshape the way organisations handle absence management and payroll integration.

Calculate and Post Accruals at the Start of Repeating Period

One of the key challenges in absence planning is deciding when to post accruals during a repeating period. Oracle has responded to this by introducing a new feature that allows users to configure absence plans to accrue either at the start or end of a repeating period. This enhancement caters to diverse business needs, offering flexibility in aligning accruals with specific organisational requirements. The chosen configuration is seamlessly reflected in the Calculate Accruals and Balances absence process, automating the accrual posting based on your preference. Let’s explore how this feature could benefit different business scenarios:

  • Monthly Payroll Cycle: Imagine a company with a monthly payroll cycle starting on the 1st of each month. With this new enhancement, organisations can configure absence plans to accrue at the start of each month. This ensures that accrued leave aligns seamlessly with the monthly payroll processing, offering a practical solution for businesses with a specific payroll cadence.
  • Fiscal Year Start: Consider an organisation with a fiscal year starting in April. The enhanced accrual configuration allows them to set up absence plans to accrue at the beginning of the fiscal year. This ensures that leave balances align precisely with the financial reporting periods, streamlining financial planning and reporting.
  • Quarterly Reporting: For businesses following a quarterly reporting structure, the flexibility to accrue at the start of each quarter becomes invaluable. This enhancement enables organisations to align leave accruals with their quarterly financial reporting requirements, facilitating a smoother integration of HR and finance processes.
  • Seasonal Workforce: In industries with seasonal fluctuations in workforce demand, such as retail during holiday seasons, configuring accruals at the start of the peak season allows for more accurate leave planning. This ensures that employees have accrued sufficient leave balances before the onset of busy periods.
  • Project-Based Organisations: Project-based companies often have unique project cycles. They can now configure absence plans to accrue at the beginning of each project phase, ensuring that employees working on specific projects have the necessary leave balances aligned with project timelines.

Payroll Update Mode

The enhanced Payroll Update Mode, now supporting all absence transactions including those entered on the Timecard, signifies a significant advancement in streamlining payroll processes. This update ensures that changes made to absences on the Timecard are seamlessly integrated into payroll calculations, reducing the need for manual adjustments. The real-time synchronisation between absence transactions and payroll not only enhances efficiency but also minimises errors associated with manual interventions. Organisations can now manage their entire payroll comprehensively, fostering a more accurate representation of employee leave balances and entitlements. This enhancement contributes to a more seamless and reliable payroll system, promising efficiency gains and improved accuracy in workforce management.

Payroll Calculation Card Enhancements to Evaluate Earned Date

Addressing a critical aspect of partial-day absences with shifts crossing midnight, this enhancement ensures accurate integration with Payroll and will improve the accuracy of resulting Payroll run calculations.  By allowing the Parent Calculation Card to evaluate the Effective Start Date and Effective End Date in conjunction with the Absence start/end dates, then the system can better accurately calculate payment.  This can save organisations time and effort with manual adjustments for such workers with shifts across midnight.  This update stands out as a crucial refinement, especially for organisations in sectors (e.g., retail, healthcare), where shift working over midnight is common-place and the ability to rely on precise and accurate payroll calculations and in volume is paramount.

While the aforementioned updates take centre stage, Oracle has introduced several additional enhancements to elevate workforce management. While not individually labelled as significant, these updates collectively contribute to a more comprehensive and user-centric absence management experience.

 Enhanced Message for Absence on a Scheduled Nonworking Day

In scenarios where a worker’s schedule changes, future absences may inadvertently be scheduled to start on nonworking days. To address this, Oracle has introduced an enhanced error message that aids administrators in quickly locating and rectifying such errors. The error message now displays crucial details, including the absence type and start date, providing administrators with clear insights for efficient error resolution. This improvement simplifies the process of managing schedule-related absence errors, offering a more user-friendly experience.

Assignment Number Displayed with Business Title (Assignment Name)

Adding clarity to the absence transaction process, this update displays the assignment number along with the Business Title during an absence transaction. Particularly beneficial for workers with the same Business Title across different assignments, this enhancement enables easy differentiation and contributes to a more user-centric experience.

Assignment Number Displayed with Business Title

Availability API Rounding Options

The availability API receives a significant upgrade with the introduction of rounding options, allowing returning values to be rounded up to 9 decimal positions. This heightened precision grants consuming applications and integrations greater control over when to round to a lower precision, catering to diverse organisational needs and preferences.

Redwood Experience for Absence Entry

The recreation of absence entry pages in the Redwood tool set Visual Builder Studio (VB Studio) marks a significant stride toward an improved user experience. These pages, including Generic, Illness and Injury, and Childbirth/Placement type absences, are reimagined to provide consistent functionality and a visually cohesive experience across Redwood pages.

Redwood Experience for Absence Entry

These updates in the 24A Update significantly enhance the control, accuracy, and efficiency of absence planning and payroll integration within Oracle Cloud HCM. For organisations seeking a seamless implementation of these enhancements, Namos Solutions stands as a trusted partner. With our expertise in Oracle Cloud applications and a proven track record of successful implementations, we are well-equipped to guide organisations through the adoption of these crucial updates.

We can talk you through all of the most important considerations for the 24A updates and how Redwood can be introduced into your systems. We will be able to work with you to create a structured Roadmap that will guide you through this ever-changing landscape. Please feel free to Contact Us.